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5 Methods of Improving Productivity and Efficiency
Introduction
Improving Productivity? First of all, we need to understand why we need to be more productive and more at the workplace. And how it helps to achieve your tasks and goals faster. Then we can be more Productive and improve our Efficiency at the workplace as well as in life. Today I will teach you the fastest way to achieve your dreams with productivity.
Improving your efficiency and Productivity, it is the only way through which you can achieve your desired results as you want in less time and effort. It works for all, if you are a business owner, college students or school students, if you are a job person, an individual.
Productivity can be increased by - in this blog post today you will learn about increasing productivity with simple steps which can be applied to all people and to achieve their all desirable results accordingly. methods of Improving Productivity So let's get started. After reading this blog post, and if you apply these all methods to increase your productivity, then definitely you can do it and that will be very helpful for you .
How to Increase Productivity? it is not a math formula which can be derived after adding 2 and 2. It can only be achieved with regularly implementing good practices and your daily habits. But before you question the need of becoming more productive, it does not work for you. Let's find an answer with the benefits of it.
All the professionals have some desirable results and dreams which can be attained by adopting the ways to improve productivity:
- Completing allocated tasks on time.
- Managing the work-life balance.
- Saving energy for the end of the day.
- Staying away from work loads.
- Utilizing the in-between breaks
- Giving your 100% to each and every task
- Successfully Completing the petty tasks too
- Overcome your mental stress, and live a happy life.
- For more freedom of time.
Why is Productivity so Important?
From a growth point of view it is necessary to boost your productivity at the workplace, and an economy is able to produce and consume increasingly more goods and services for the same amount of work. Productivity is much more important to individuals (workers and consumers), business leaders, and analysts (such as policymakers and government statisticians).
What are some examples of Productivity?
- Breaking large projects into smaller tasks.
- Using the Pomodoro Technique (work in short 25-minute with 5 mints break)
- Developing a restorative morning routine.
- Prioritizing your to-do list to focus on the most important tasks.
- Avoiding unImportant activities.
- First, completing the most important tasks and goals.
- Avoiding multitasking and procrastination.
5 Methods of Improving Productivity and Efficiency
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| Credit:freepik |
How to Increase Work Efficiency?
1. Start with a to-do list
2. Divide tasks based on energy
3. Take a break before breaking down
4. Stop multitasking, it’s one task at a time
5. Ever heard of the 2-minute rule?
1) Start with a to-do list
Always remember one thing, before making a to-do list, And the most important which three things must include in your daily routine, that helps you to be more productive in business or personal life as well. Those 3 habits applied by every highly effective person are used to overcome their laziness. You also need to apply them, after making a to-do list.
You have to finish your every task accordingly. This 2 minute exercise will make you mentally strong. The first one is " I will focus on this task" Second one is " I'm grateful for all the things which I have. And the last third is that I will let go of those unImportant activities. That wastes your time and distracts you from reaching your goals.
Now you guess, after taking 7 to 8 hours of sleep, how many hours you awaken. It's on an average around 1000 minutes. But usually most people start their morning by checking their mobile phone and checking unnecessary notifications.
It means that people are wasting more time doing unimportant activities, and some people wake up late after 9 o'clock in the morning. Literally their full day starts with the whole day going unproductive, ineffective and laziness. So start your morning with at least 2 minutes of exercise. At least your 998 minutes will be more productive, and more effective. You know it's a great deal right?
Neil Pasricha the most famous author. (He is best known for his The Book of Awesome series, and "The Happiness Equation" which are international bestsellers. Through his book, Neil he is teaching you how to be more productive and effective in business and personal life or professional life as well.
How do I make a proper to-do list?
The secret for a better to-do list
- Capture everything
- Lists, lists, and more lists
- Organize your to-do list by workflow, priority, or due date
- Make it actionable
- Verbs first, details later
- Prioritize your to-dos
- Always include a deadline
- Break big work into smaller tasks
- Tasks and goals should be achievable
- Be consistent with your tasks and goals
2) Divide tasks based on energy
Research has proven that, always decide the specific time when you feel more energetic, and do the tasks effectively. That's why every successful person follows the morning rituals to lead a more productive life. Just because it's morning time, which is the best time to complete your most important tasks. Reason, at that time, there's no more distractions, your mind is completely in relaxed mode and high energy level and that is a state of peak performance mode.
“Focus on being productive instead of busy.” -Tim Ferriss.
“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” – Paul J.
The facts about our bodies and their energy levels. Which time do we perform the best? As the day progresses, the body's energy level decreases. That's the reason our parents and successful people say wake up early in the morning.
3) Take a break before breaking down
Many Studies have proved that and found that breaks can reduce or prevent mental stress, help to maintain performance and productivity throughout the day and reduce the need for a long recovery at the end of the day. Taking a break between tasks. This is the right concept to work and to improve productivity and efficiency at the workplace.
I'm sure you have heard the name of Elon Musk many times in magazines, internet and social media platforms. He is the most famous personality in the US.
Elon Reeve Musk is a business magnate and investor. He is the founder, CEO and chief engineer of SpaceX; angel investor, CEO and product architect of Tesla, Inc.; founder of The Boring Company; co-founder of Neuralink and OpenAI; president of the Musk Foundation; and owner and CEO of Twitter, Inc.
Elon Musk, He claims regularly works 80 to 100 hours a week. But now the question is, how can they manage all the companies perfectly? Even though we are unable to manage a single company perfectly, how does he do it perfectly? Because he used pomodoro technique;
The Pomodoro Technique is a time management technique, and to increase productivity and improve your efficiency, a method developed by Francesco Cirillo in the late 1980s. It uses a kitchen timer to break work into intervals, typically 25 minutes in length, separated by short breaks accordingly.
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| Credit:freepik |
Why is it important to take breaks between tasks?
Taking a break from work increases your focus, effectiveness when employees return to work, thus improving their productivity and efficiency. Additionally, taking breaks relieves some mental stress, which helps employees' be healthy mentally and well-being. These factors also contribute to increased job satisfaction.
4) Stop multitasking, it’s one task at a time
A study by the University of London found that participants who multitasked during cognitive tasks experienced an IQ score decline similar to those who stayed up all night. Some of the multitasking men had their IQ drop 15 points, leaving them with the average IQ of an 8-year-old child.
Many studies have proved that multitasking decreases your performance, focus, productivity and efficiency at work. Actually as human beings, we are not made for multitasking. It's not the right way to improve productivity and efficiency. Select one task at a time, that helps to improve your productivity and efficiency at the workplace.
Doing one task at a time, that practice helps your subconscious mind to understand and consume less energy and effort to work on that particular task. It happens daily.
5) Ever heard of the 2-minute rule?
According to Author, he mentioned the concept of why we procrastinate most of the time. He explained properly in his book, Atomic Habits: the 2 minute rule. It helps you to form new habits easily, because it takes less effort and energy, which gives the motivation to do those tasks and maintain consistency.
Most of the time, people start doing something but they don't do that work consistently. And left in a few days. That is the problem, and this method works actually. So you must apply it in your daily routine.
Suppose you have many things, and you can finish those tasks in 2 to minutes duration, in that situation, you must finish that work. It helps to save your more precious time and energy. Best way to avoid procrastination. It is a Proven method of improving productivity and efficiency.
The Two-Minute Rule, which states “When you start a new habit, it should take less than two minutes to do.” You'll find that nearly any habit can be scaled down into a two-minute version: “Read before bed each night” becomes “Read one page at least, it helps to do with less energy and effort, those things without procrastination.
What is the 2 minute rule?
It was first established by David Allen in his book, "Getting Things Done", the most famous book ever for time management and to Increase Productivity and efficiency. The two-minute rule aims to avoid procrastination and help people accomplish their small tasks.
Meaning of this rule, and what the rule says: if you can do an action in two minutes or less, tackle it at the moment — and don't delay, it means this method also helps to save your time, energy and effort to do the tasks effortlessly, to maintain consistency, and you know that is required to achieve success ever.
6) What 2 things can improve productivity?
2 things really help you to improve productivity; and also it helps to increase your efficiency, here are 2 most important factors that will really help you to be more productive and more efficient, but you need to apply them, regularly in your daily routine, which are:
Focus on high-priority tasks:
Maximum people make the same mistakes, they never make the plans and a list of most important work, and less important work for the day. That's why people spend more time doing unImportant tasks and activities. Today's time surrounding you has more distractions, but you need to reduce them and first focus on high priority tasks and goals. This is the right approach to increase your productivity and to be more efficient in life.
Select your pick hours:
Second factor to improve productivity and efficiency, you need to figure out your pick hours, it means when you feel more energetic, enthusiastic and you are in high performance mode, example: some people more energetic and more efficient in morning time, and some other more productive and more efficient in evening time, choose accordingly, just because every people lifestyles are different.
Suggestions, early morning time is the best time to finish your most important tasks and goals to increase your productivity and effectiveness. That's the reason every successful person wakes up early in the morning.
Why is it good to work early in the morning?
Mornings allow you more time and space to work on things that are important. But most of them never make this important habit to wake up early in the morning. “There are fewer urgent things piling up,” says Davis. “It's much easier to step back and reconnect with important work for you, and something you can do that would make you feel like you did something that matters.” and impact your life positively.
Even morning time is the best time to work and finish your most important things that impact your life directly and it helps to reach your goals faster. And early in the morning it is good to work, because at that time there are no more distractions, and your mind is completely free, and you also work with peace of mind, that's important to increase your focus and productivity at the workplace.
7) What leads to productivity increase?
Productivity increases when more output is produced without increasing the time and input. The same output is produced with the same time but less input and effort. It's behind your subconscious mind working accordingly, as is your daily routine or habits. When you follow the Daily routine or habits, that time your subconscious mind works but uses less energy and effort but output gets more. That's the power of daily habits and routines.
8) What does it mean to Increase Productivity?
It does mean very simply that increasing productivity indicates greater output from the same amount of input and effort. It means higher efficiency with which a company or economy can transform resources into goods outputs, Thus, productivity growth is our opportunity to create more in less time, effort and use less energy to work them.
9) What are the 4 factors that increased Productivity?
Positive thinking and their positive attitude, and involvement of good management team, Good working conditions, Active employees, Tools and equipment to raise productivity, efficiency. Availability of water, power and other input supplies and other facilities have been ranked as top five factors.
10) What are the key elements of Productivity?
Here are 4 Essential Components of Productivity
1. Your Ability to Plan (strategies)
Keeping planning to stay more effective and be more productive, this is the most pivotal crucial element of productivity. But the problem is that the utmost of them have this capability to plan anything and keep themselves more productive.
But they do not use their 100% capability to be more productive in business, particular and professional life. And Norway starts questioning themselves.
What will you do hereafter?
On the face of it, that might feel like a ridiculously simple question – but the utmost of the time we Norway ask this question ourselves. You see, as humans, we frequently set ourselves unrealistic targets, pretensions, and have no plans for hereafter – occasionally without knowing. And that results in one thing an incapability to get to the bottom of a mounting to- do list.
To avoid these, make sure you plan each day strategically and follow them as rituals. Write down everything and exactly what you want to achieve and then trim it down to the tasks which you know you can undertake and which are of the highest priority. Everything else can wait.
2. Your Desire to Remain Focused
Desire playing the important role to remain focused on work with long term vision and daily goals. Whatever you want to achieve in your life, keep focusing on those particular tasks and goals, that's very challenging in today's time.
There are more technological gadgets we use daily, and today we have surrounding more types of distractions, that disturb you maximum time.
This is maybe the hardest element of productivity, but one which you can master in time.
To remain focused, you need to concentrate on just one design at a time, and that goes right back to the to- do list planning we noted over.
Still, you can attack each job, one at a time, If you know what you need to do each day. Don’t zip between tasks; rather, put all of your focus and trouble into just one task until it's complete. reprise that process throughout the day, every day, and you'll ruin your to- do list – trust us.
3. Making the Right Choices
We only have a limited amount of time to play with each day, thus it figures that it should be put to stylish use.
This can only be if you make the right choices. What really matters? Which tasks or systems can stay until hereafter, coming week or coming month?
Where are you most probably to be profitable and delight your guests? Always concentrate on what matters by choosing the tasks which deliver the biggest bang for your limited time.
4. Prioritize your daily tasks and Goals
Prioritize your daily tasks and Goals accordingly, to keep more productive and be successful in life,
Example: divide your all tasks and goals into 4 categories which are: first one is most important, secondly important but not urgent, important but can be delayed for tomorrow, less important nor urgent. and also you need to be followed consistently on a daily basis.
I personally observed, the maximum time people have no clarity about these important categories which I have explained in the bottom paragraph.
That's the reason people don't stay productive and waste their maximum time doing unImportant tasks and activities. And after that they feel regret in life.
Example: playing games with friends, watching more videos on YouTube, scrolling the short stories and short videos on social media platforms, like- Instagram, Facebook, Snapchat and other social media platforms which you used most of the time unnecessary, they don't need it actually.
11) Productivity tools for work?
Best Productivity apps for students:
These 4 Productivity tools for everyone, who wants to increase productivity and improve efficiency at the workplace. Even if you're a student, homemaker, salaried person, entrepreneur or individual, I personally used these all apps to improve my productivity. And literally it works actually and it is a very helpful and absolutely free tool provided by Google Inc.
1. Google docs
Make new documents, and edit all doc's files, spreadsheets, share with anyone to the Google docs files. Everything is auto- saved, and you can easily manage all the docs files and edits even when you do not have a connection to the Internet. Plus, you can also share and collaborate all Office files with anyone.
You can easily manage all your projects and daily tasks and goals with Google docs, It is an absolutely free cloud based tool, there are all your documents, and all files are auto saved directly on Google cloud server, so no need to worry about lost documents and files, there's no need for any extra storage to store all the documents. It is a very helpful tool for everyone to manage all the daily tasks and goals easily. It also helps to increase your productivity at work.
How to use Google docs?
Step:1
Go to the Google Play Store and click on the search bar and enter Google docs and install the app, and sign in to your Gmail accounts, Here are some screenshots for you.
Step:2
Click on the plus ikon check in right and side below in the corner, there will be 3 options, you need to select which one you need to work on your tasks accordingly.
Step:3
If you clicked on new docs files, now you're ready to start your work on Google docs.
2. Google notes
Quickly capture what's on your mind and share those thoughts with friends and family. Speak a voice memo on the go and have it automatically transcribed. Grab a photo of a poster, receipt or document and easily organize or find it later in search.
Share ideas with friends and family
• Easily plan that surprise party by sharing your Keep notes with others and collaborating on them in real time.
Find what you need, fast
• Color code and add labels to notes to quickly organize and get on with your life. If you need to find something you saved, a simple search will turn it up.
Always within reach
• Keep working on your phone, tablet, computer and Android wearables. Everything you add syncs across all of your devices, so your thoughts are always with you.
The right note at the right time
• Need to remember to pick up some groceries? Set a location-based reminder to pull up your grocery list right when you get to the store.
Available everywhere
• Try Google Keep on the web at https://keep.google.com and on your Android phone by downloading the app at https://g.co/keep.
Step:1
Download the app on Google Play Store, click on the search bar and input Google notes, and install the app.
Step:2
Click on the plus ikon check in right and side below in the corner, and start writing your all thoughts and planning with Google notes app.
3. Google calendar
It is a free and pre-installed app on Android devices. Google Calendar allows users to create and edit events, even daily tasks and goals easily. Events have a set start time and stop time, with an option for an "All-day event". Users can enable a "Recurring" functionality with optional parameters for frequency. Users can add a color to an event for recognition or to distinguish the event from others. It is also a very helpful tool for everyone, and also it reminds you all the time accordingly, you save tasks, goals and all events.
Step:1
Go to the Google Calendar app, and click on the plus icon, check below in the right side corner.
Step:2
There are three options shown, Reminder, task, and an event option, choose one of these tasks accordingly, and set to your daily tasks, goals and an events.
What are the uses of the Google calendar?
Calendars are very useful and free tools for keeping track of upcoming meetings, dates, deadlines, events and milestones. They can help you visualize your schedule and remind you of important events, such as holidays and vacation time.
4. Google tasks
Add daily, weekly or monthly tasks to Google Tasks
Open Google Tasks in the Gmail sidebar, click Add a task toward the top, and type in your task. Press your enter key to save the task and you can instantly type in another task. Need to edit a task? Click on it to select or edit text right in the list.
Step:1
Go to the Google Play Store, and click on the search bar and input Google tasks and download the app.
Step:2
Always remember, sign in to your Google Gmail accounts, then click on the plus icon below in the corner, and then start and save a new task. It always reminds you of all your tasks and goals, whatever you saved accordingly.
Conclusion
Today you learned about Increasing Productivity and improving efficiency at the workplace with some tips and proven methods. In this blog you will learn more about Productivity and efficiency, how it works and it also helps you to reach your goals faster. And why do we need to be more productive in our life? And what benefits increase productivity in business, personal and professional life as well.
Hope! After reading this blog post, and understanding the concept of productivity, how does it work? Then after you will have no doubts about how to Improve Productivity and Efficiency? And how you can also get successful fast. Hope! If you like this post, please comment, subscribe, and share this type of informative content that will help to improve your life and others lives as well.
Read more articles
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2. 10 Tips to Increase Productivity (Time Management Matrix)
3. How to Stay Productive: 6 Tips for Working Efficiently
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